VALUE AND ROI · IA EMPLEADO

Estimate potential with your data, not with pre-packaged promises.

Enter volume, current manual time, hourly cost and a manual-time reduction assumption. The calculator shows conservative, base and high scenarios without presenting any estimate as guaranteed savings.

Calculate scenario Analyze my process first

TRANSPARENT CALCULATOR

Model time, economic capacity and potential return

The initial values are an editable example used to explain the formula. Replace them with your process data before interpreting any result.

Editable example · not a performance promise

CurrencyMonthly volumeNumber of similar tasks, cases or transactions per month.Manual minutes per unitAverage current human time spent on each unit of the process.Human hourly costThe hourly cost you want to use to value capacity. It can be fully loaded internal cost or another operational reference.Base manual-time reduction assumption

This is not a prediction. Set the assumption you want to test. Scenarios use -10, base and +10 percentage points.Estimated monthly solution operating costOptional. Add only an estimate you can justify; if left at 0, percentage ROI is not calculated.Estimated initial implementation costOptional. Added to first-year operating cost for annual ROI calculation.

Current baseline

66.7 hManual hours / month

€1,666.67Economic capacity / month

Manual-time reduction scenarios

Scenarios = base assumption -10 pp · base · base +10 pp (capped between 0% and 90%).

Conservative

20%

Potential hours freed / month: 13.3 h
Potential economic capacity / month: €333.33
Potential gross value / year: €4,000.00
Estimated solution cost / first year: €0.00
Potential net value / first year: €4,000.00
Potential ROI / first year: —

Add solution costs to calculate percentage ROI

Base

30%

Potential hours freed / month: 20 h
Potential economic capacity / month: €500.00
Potential gross value / year: €6,000.00
Estimated solution cost / first year: €0.00
Potential net value / first year: €6,000.00
Potential ROI / first year: —

Add solution costs to calculate percentage ROI

High

40%

Potential hours freed / month: 26.7 h
Potential economic capacity / month: €666.67
Potential gross value / year: €8,000.00
Estimated solution cost / first year: €0.00
Potential net value / first year: €8,000.00
Potential ROI / first year: —

Add solution costs to calculate percentage ROI

METHODOLOGY

What this tool calculates — and what it does not

User inputs, assumptions and derived outputs are kept explicit so the estimate can be audited.

Process data

Volume, minutes per unit and hourly cost come from the user. The website does not infer them or present them as benchmarks.

Improvement assumption

The manual-time reduction percentage is editable. Scenarios only apply a transparent ±10 percentage-point band around that assumption.

Capacity, not guaranteed savings

Freed hours multiplied by hourly cost represent potential economic capacity. Turning that into realized savings depends on redeployment, demand, quality and adoption.

ROI requires cost

Percentage ROI appears only after the user enters implementation or operating costs. Without an investment estimate there is no valid ROI denominator.

Validate afterwards

Real decisions should use measured time, exceptions, quality, integration cost, human oversight and total operating cost.

AUDITABLE MATH

Visible formulas

Baseline hours / month

volume × minutes ÷ 60

Converts current monthly manual work into hours.

Hours freed

baseline hours × reduction %

Applies the scenario assumption to current manual time.

Economic capacity

hours freed × hourly cost

Values potentially recovered time using the selected hourly cost.

First-year ROI

((annual gross value − estimated annual cost) ÷ estimated annual cost) × 100

Calculated only when solution cost is greater than zero.

SYNTHETIC EXAMPLE

How to read an estimate without treating it as a real result

This example only illustrates the calculator mathematics. It is not a customer result, sector benchmark or IA Empleado benchmark.

Input: 500 tasks/month · 8 min/task · €25/h
Baseline: 66.7 manual h/month · €1,666.67 capacity
Base assumption: 30% less manual time
Derived output: 20 potentially freed h/month · €500 potential capacity/month

FAQ

ROI calculator frequently asked questions

Does the calculator predict how much I will save?

No. It calculates the mathematical result of your own inputs and a manual-time reduction assumption. Real savings can only be measured after a validated implementation.

Why does it use economic capacity instead of always saying savings?

Because freeing hours does not automatically reduce spending. The time may be redeployed, absorb growth or improve service. Calling it capacity avoids turning an operational estimate into a financial promise.

How is ROI calculated?

Only when solution costs are entered. Potential annual gross value is compared with estimated first-year cost, including implementation and monthly operation.

Are conservative, base and high scenarios benchmarks?

No. They are a mathematical band around your chosen assumption: ten percentage points lower, the base value and ten points higher, always capped between 0% and 90%.

Are my data stored?

Not in this version. All calculation happens locally in the browser and is not sent to a backend.

FROM VALUE TO DESIGN

An estimate is only useful when the process and team are validated afterwards.

Use the process analyzer to review the real workflow and Team Builder to define which roles may be involved before turning an assumption into a proposal.

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